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User Preferences

On your profile menu, User Preferences allows you to personalize your Tenovos experience by customizing how you interact with the platform. From managing your profile to configuring asset upload settings, these preferences help streamline workflows, increase efficiency, and improve overall usability.

Key customization options include:

  • Profile management: Edit your profile information, including your name, company, contact details, profile picture, and password. You can also view your assigned roles and user groups.
  • Landing page configuration: Choose your preferred landing page (Home page or Content gallery) upon logging in.
  • Language preferences: Change the Tenovos default language, with options beyond the default English setting.
  • Asset upload settings: Toggle the Show Required Only option in the Upload Assets screen to control the visibility of optional metadata fields.
  • Metadata preferences: Modify the Preference View for metadata templates, allowing you to show or hide specific metadata attribute groups while editing assets or uploading new content.

User Preferences on Profile menu:

Manage your profile​

From your profile menu, User Preferences > Profile, allows you to edit your name, company, and location, upload a profile picture, modify your contact information, and reset your password. You can also view your assigned Role(s) and user Groups.

User Preferences > Profile:

Basic information​

To view and edit basic information about yourself, go to User Preferences > Profile. In the About You section, click Edit to open the Edit Profile dialog.

You can modify the following information:

  • First Name
  • Last Name
  • Friendly Name
  • Company
  • Country

Profile picture​

You can add a picture to your Tenovos profile. The maximum file size is 16MB. Minimum dimensions are 100x100px.

To view add a picture to your Tenovos profile, go to User Preferences > Profile. In the Default Avatar section, click Upload File. Then locate and select the picture to use.

If you have previously added a picture, you can Remove it.

Contact information​

To view and edit your contact information, go to User Preferences > Profile. In the Contact section, click Edit to open the Edit Contact Information dialog.

You can modify your Phone and Contact information. The Email is read-only.

Role and groups​

In User Preferences > Profile, the User Access section displays your Role and Groups. This information is read-only.

Password​

To change your password, go to User Preferences > Profile. In the Password section, click Edit to open the Edit Password dialog.

Enter your Current Password, your New Password, and confirm your new password. Then click Save.

Your password should contain:

  • A minimum of 8 characters
  • 1 lowercase letter
  • 1 uppercase letter
  • 1 number
  • 1 special character

Set the landing page​

When you sign into Tenovos, you are directed to your landing page, either the Home page or the Content gallery. The default landing page is the Home page. You can change this setting in User Preferences.

To change the default landing page:

  1. Open your profile menu, then select User Preferences.
  2. In the General tab, open the Landing Page list and select Home Page or Content gallery. NOTE: Your configuration may provide other options such as Story Boards.
  3. Click Save Changes.
    Next time you sign into Tenovos, you will be directed to the specified landing page.

Set your language​

The default language for Tenovos is English. In User Preferences, you can change the default selection.

To change the default language:

  1. Open your profile menu, then select User Preferences.
  2. In the General tab, open the Language list and make a selection.
  3. Click Save Changes. Next time you sign into Tenovos, it will use the language you selected.

Enable Show Required Only option for asset uploads​

When you upload assets, the Upload Assets screen displays the attribute fields for the metadata template you select. In User Preferences, you can add the Show Required Only toggle to the Upload Assets screen so you can show or hide the optional metadata fields.

Required fields—marked with a red bar—are always displayed; they cannot be hidden.

IMAGE: User Preferences > Upload > Show Required Fields Only
IMAGE: Upload Assets screen > Show Required Only toggle

NOTE: The Show Required Only and Preference View toggles appear in the Upload Assets screen after you select a Metadata Template.

To add or remove the Show Required Only toggle to the Upload Assets screen:

  1. Open your profile menu, then select User Preferences.
  2. In the Upload tab, set the Show Required Fields Only toggle to Yes or No.
    • Yes. The Upload Assets screen includes the Show Required Only toggle. You can show or hide the optional metadata fields.
    • No. The Upload Assets screen does not include the Show Required Only toggle. You do not have the option to show or hide the optional metadata fields.
  3. Click Save Changes.

Configure metadata Preference View​

In User Preferences, the Metadata tab lets you configure the Preference View for both the Upload Assets screen and when editing asset metadata. This feature allows you to toggle the visibility of specific metadata attribute groups for an individual template, giving you control over how metadata is displayed.

NOTE: This preference does not apply to the Bulk Edit screen.

When enabled, you can toggle the View option for each metadata group—ON to display and OFF to hide it. If the Edit toggle is ON, all attributes are visible, and the Preference View setting won’t affect the display.

To adjust the Preference View, go to the Metadata tab in User Preferences, display the metadata template group, and toggle its View or Edit options as needed. Click Save Changes to apply your settings.

IMAGE: Upload Assets screen and Preference View toggle
IMAGE: Edit Metadata screen (via Content gallery) and Preference View toggle

To configure metadata Preference View:

  1. On the user Profile menu, click User Preferences.
  2. In the Metadata tab, locate the Metadata Template you want to modify.
    The following screenshot shows the Photo File Details metadata template and its metadata groups.
    IMAGE: Photo File Details metadata template and its metadata groups

    For each metadata group in a metadata template:
    • When the View toggle is ON (green): The metadata group of attributes is displayed on the Asset Details page.
    • When the View toggle is OFF: The metadata group of attributes is not displayed On the Asset Details page.
      • Required fields (marked with a red bar) are always displayed and cannot be hidden.
      • The full list of attributes is always available when editing metadata.
    • When the Edit toggle is ON (green): The full list of attributes is displayed on the Upload Assets screen and when editing metadata via the Asset Details page or Content gallery.
      When the Edit toggle is ON (green), the Preference View option has no effect on the display.
    • When the Edit toggle is OFF: This enables the Preference View option, allowing you to toggle the visibility of metadata attribute groups on the Upload Assets screen and when editing metadata via the Asset Details page or Content gallery. You can toggle the Preference View option in each screen to show or hide the complete list of attributes.
  3. Click Save Changes.